Governance

In addition to the specific duties listed below, each officer may be asked to assist with other duties where relevant and appropriate.

• Oversees all the affairs of the Halls and acts as an advisor to a Joint Committee;
• Manages the implementation of all programmes and activities through the students’ management committee;
• Monitors and evaluates programmes and activities for the assigned Halls;
• Reserves the right to modify committee positions in the interest of the Halls;
• Instills discipline and ensures the rules and regulations of the hall are adhered to.

• Assist the Resident Manager in the daily operation of the Hall;
• Heads Hall's Committee and assists in monitoring hall activities;
• Ensures adherence to standards, rules and regulations of the hall;
• Ensures that the Hall is represented at inter-Hall activities;
• Assists in developing and reviewing policies and procedures.

• Responsible for the financial affairs of the Hall, including the preparation of timely financial reports;
• Prepares and distributes correspondence, plans and organizes meetings, and prepares minutes of meetings;
• Submits monthly reports to the Resident Manager.

• Responsible for planning and executing sporting activities;
• Represents the hall on the Inter-Hall Sports Committee;
• Implements a proper income and expenditure accounting system;
• Submits monthly reports to Resident Manager.

• Responsible for planning and executing all social and cultural activities;
• Represents the Hall on the Inter-Hall Entertainment/Cultural Committee;
• Coordinates entertainment activities for special occasions;
• Implements a proper income and expenditure accounting system;
• Submits monthly reports to Resident Manager.

• Responsible for the planning and execution of all religious activities;
• Represents the Hall on the inter-Hall Religious Committee;
• Implements a proper income and expenditure accounting system;
• Submits monthly reports to Resident Manager.

• Organizes outreach activities;
• Responsible for promoting the Hall and its activities;
• Publishes and disseminates information both within and outside the Halls;
• Implements a proper income and expenditure accounting system;
• Submits monthly reports to Resident Manager.

• Responsible for first-aid and coordination of health-related programmes;
• Represents the Hall on the inter-Hall Health Committee;
• Coordinates  regular hall duties and work days;
• Coordinates the planning and execution of holistic health-related activities;
• Establishes linkages with health organizations on and off campus;
• Implements a proper income and expenditure accounting system;
• Submits monthly report to Resident Manager.

• Responsible for coordinating regular Hall duties and work days;
• Responsible for the beautification and appearance of the Hall;
• Assists in identifying suitable venues for various committee events;
• Responsible for set-up and post set-up of selected venue for events and activities;
• Ensures the venue identified is decorated and equipment needed for various events is booked;
• Keep proper record of schedule for all committee activities;
• Maintains and reports conditions of equipment;
• Ensures all equipment is returned as loaned;
• Implements a proper income and expenditure accounting system;
• Submits monthly report to Resident Manager.

First Year Experience (FYE) Coordinator

• Helps residents successfully transition to university and develop dispositions of academic and social engagements;
• Supports the Student Orientation Programme in all aspects of Orientation;
• Provides support for first year resident students;
• Provides outstanding customer support to students and families throughout their first year;
• Works with the Resident Assistant, Counseling Unit and other hall executives to ensure the smooth operation of all FYE programmes;
• Works on special projects as directed;
• Maintains quality execution of tasks;
• Submits monthly reports to Resident Manager.

The Joint Coordinators are responsible for coordinating inter-hall activities relevant to their respective portfolios. The committee is comprised of coordinators from each Hall along with other members who may be co-opted as necessary. A Resident Manager is assigned as an advisor to oversee the operation of each joint committee.

Positions on these committees are filled by a formal application and proposal to the Accommodation Officer followed by an interview process. These positions are: 

• Joint Culture/Entertainment Coordinator
• Joint Health & Safety Coordinator
• Joint Public Relations Officer/Editor
• Joint Religious Coordinator
• Joint Sports Coordinator
• Joint Logistics & Beautification Coordinator
• Joint First Year Experience Coordinator
• Joint Fundraising & Welfare Coordinator

The Hall Chairpersons represent resident students’ concerns on the Students’ Council. They liaise with the Resident Managers, Resident Assistants and the Accommodation Officer on issues and problems faced by the students, and are integral in the implementing and reviewing of Hall policies.