to indicate the name of the scholarship, the value of the award and the academic year in which the award was received. REFUND PROCEDURE –MODULE DEFERRAL BY A COLLEGE/FACULTY (See module withdrawal policy below.) 1. Modules can only be deferred by a College/Faculty, where the module is cancelled or rescheduled because of specific challenges with the delivery of the module. 2. Under such circumstances (item 2 above), the University may consider refunding the fees for the module(s) which were cancelled/rescheduled. 3. The College/Faculty would be required to write to the Enrolment Officer in the Office of Admission and Enrolment Management, indicating the module(s) that were deferred, the reason for the deferral and the names of the affected students. The memo should also be copied to the Scheduling Unit. 4. The Office of Admission and Enrolment Management would do the necessary system checks to verify the information sent by the College/Faculty, and would ensure that the enrolment records of the affected students reflect the change(s). 5. The Office of Admission and Enrolment Management then writes to the Receivables Accountant to advise of the deferral, the reason and the affected students and request that the associated fees for the modules deferred be removed. 6. The Receivables Accountant reviews the submission and if approved, an adjustment would be done to credit the affected student's account with the amount approved. 7. If the adjustment when applied brings the student’s overall balance to a credit position, the student may apply for a refund or allow the funds to remain on the account to be applied to future charges. REFUND PROCEDURE – MODULE COLLAPS ING BY A COLLEGE/FACULTY 1. A Faculty/College may collapse a module if the student enrolment numbers are below that which was projected. Under such circumstances, the University may consider refunding the fees for the module(s) which were collapsed. 2. The College/Faculty would be required to write to the Enrolment Officer in the Office of Admission and Enrolment Management, indicating the module(s) that was/were collapsed, the reason for the collapse and the names of the affected students. The memo should also be copied to the Scheduling Unit. 3. The Office of Admission and Enrolment Management would do the necessary system checks to verify the information sent by the College/Faculty and would ensure that the enrolment records of the affected students reflect the changes. 4. The Office of Admission and Enrolment TH E UN I V E R S I T Y OF TE CHNO LOGY, J AMA I C A – ST UD E NT HANDBOOK 2022–2023 ST UD E NT FI NANC I A L SE R V I C E S 98
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