4. Financial clearance can only be given with a letter of commitment to pay at least the minimum fee payment requirement, according to the approved payment plans. 5. Where sponsorship commitments are not received by the sponsorship office before the Census Date to allow for financial clearance, these students are subject to all conditionalities/penalties for non-payment as stated in the approved payment plan. 6. Sponsored students are required to pay all fees in excess of the amount covered by the sponsorship. 7. Sponsored students from any of the satellite campuses are required to submit their letter of commitment from the sponsor to the Administrative Office at the respective campuses; where the administrator of that campus will forward them to the Sponsorship Unit at the Papine Campus for processing. 8. Sponsors are required to pay all outstanding fees within 30 working days of the official close of registration each semester. 9. Students must ensure that their sponsors adhere to the credit conditionalities and comply with the stipulated payment deadlines. 10. If the sponsor fails to pay by the stipulated deadline, the student is ultimately liable and will be required to pay all outstanding fees, on demand. FEE PAYMENT PROCEDURES FOR STAFF MEMBERS & DEPENDENTS OF STAFF MEMBERS 1. Staff members or dependents of staff members who are eligible for a tuition waiver are required to submit their fee breakdown to the Human Resource (H.R.) Department for approval. 2. Staff members are required to meet the ECD requirement in order to begin module selection, pending approval of the sponsorship through the Human Resource Department. 3. Once the H.R. Department gives the approval and states the value of the waiver, this information will be forwarded electronically to the Students Receivable Unit in order for the student’s account to be updated. 4. The student is then required to pay the remaining tuition/miscellaneous fees required for enrolment. 5. Staff members may also make arrangements via salary deduction or staff guarantee to pay outstanding fees for themselves or their dependents. 6. This arrangement is made through the Student Debt Recovery Unit and must be approved by the Receivables Accountant or the Director of Student Financing /and the Payroll Department. 7. Where a staff member sets up an approved “EXC E L L E NC E THROUGH KNOWL E DG E ” ST UD E NT FI NANC I A L SE R V I C E S 89
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